Valley-Wide Recreation and Park District
Minutes and Agendas

Contents:

Minutes of the Regular Meeting of the Board of Directors - March 17, 2008
 Agenda of the Regular Meeting of the Board of Directors - April 21, 2008

REGULAR MEETING OF THE BOARD OF DIRECTORS OF
VALLEY-WIDE RECREATION & PARK DISTRICT

March 17, 2008

MINUTES

CALL TO ORDER

The regular meeting of the Board of Directors of Valley-Wide Recreation and Park District was called to order at 5:03 p.m., March 17, 2008 at the District Office, 901 West Esplanade Avenue, San Jacinto, California, by President Schouten

PLEDGE OF ALLEGIANCE

Pledge of Allegiance was lead by President Schouten.

ROLL CALL

BOARD OF DIRECTORS:

PRESENT:       Schouten, Von Driska, Minor and Gorman.

ABSENT:          Bissell

OTHERS PRESENT:   

STAFF:            Sam Goepp, Valerie Rangel and Gregg Worthington

GUEST:           Rick Clark, NBS Local Government Solutions
                       Howard Tounget, Resident

AGENDA 

On a motion by Mr. Von Driska, seconded by Mr. Minor, the Board approved the Agenda. (UNANIMOUS)

PUBLIC COMMENTS

No public comments.

EMPLOYEE PRESENTATION

Rescheduled Joy Mangabat’s presentation to the next board meeting.

CHECK LIST

On a motion by Mr. Minor, seconded by Mr. Von Driska, the Board approved Valley-Wide Clearing Account Check List Numbers for February 2008: 1355 – 1360, 32664 - 33058
(3 Ayes, 1 Abstain by Board Member Gorman)

FINANCIAL STATEMENTS

The Financial Statements for the month of February 2008 were reviewed and filed.

CONSENT CALENDAR

  1. Approval of the Minutes of the Regular Meeting of February 25, 2008

On a motion by Mr. Minor, seconded by Mr. Von Driska, the Board approved Consent Calendar Item No. 1, as submitted (UNANIMOUS)

OLD BUSINESS ITEMS

1. Progress at Diamond Valley Lake Community Park - Phase III: Backstops & Restroom / Concessions

At this time the General Manager informed the Board of the progress made on Diamond Valley Lake Community Park projects. 

a. Backstops – Began work on February 14, 2008.  Estimated 26 days to complete project.

b. Restrooms / Concessions – Plan check with City of Hemet.

NEW BUSINESS ITEMS

1. Presentation by NBS Consultant – Public Hearings

At this time Mr. Rick Clark, NBS Local Government Solutions, provided a brief description of improvements within the following area: Menifee South Park and Landscape Maintenance District, Annexation No. 15 for Plot No. 22338. In addition, Mr. Clark stated the assessment amount for this area and then recommended that the Board, after taking public comment, tabulating the assessment ballot, and determining that no majority protest exists, adopt Resolution No. 757-08.

2. Public Hearing – Menifee South Park and Landscape Maintenance, Annexation No. 15, Plot No. 22338

President Schouten announced that this is the time and place fixed for the Public Hearing relating to the establishment of Menifee South Park and Landscape Maintenance District, Annexation No. 15 for Plot No. 22338.  President Schouten stated that the purpose of this meeting is to receive public comment in regards to the assessment.  He then asked the Clerk of the Board if the Public Notice had been given in regards to this meeting.  The Clerk of the Board responded by stating that the notice has been given in the manner and form as required by law.

President Schouten opened the Public Hearing for Menifee South Park and Landscape Maintenance District, Annexation No. 15 at 5:17 p.m.  There being no public comment President Schouten closed the Public Hearing at 5:18 p.m.

After tabulating the assessment ballot received from the owner of the properties, the Clerk of the Board announced the ballot in favor of the annexation.

3. Approval of Resolution No. 757-08

On a motion by Mr. Minor, seconded by Mr. Gorman, the Board approved Resolution No. 757-08, Resolution of the Board of Directors of the Valley-Wide Recreation and Park District, California, declaring the results of the Assessment Ballot Tabulation, forming Menifee South Park and Landscape Maintenance District, Annexation No. 15, ordering maintenance work therein and confirming the diagram and assessment and providing for the levy of the annual assessment therein (UNANIMOUS)

4. Presbyterian Church

At this time President Schouten appointed board members Darrell Von Driska , Jan Bissell and Frank Gorman (as alternate), to the District’s subcommittee to meet with the church’s committee to discuss the possible sale of the church facility.  

5. Employee Benefit 

At this time Valerie Rangel, Executive Assistant, requested the Board’s review and  consideration of offering employee’s a fitness club membership benefit.  Ms. Rangel presented the Board with information on L.A. Fitness’s corporate account discounts.  The Board discussed this matter and concluded that this would be beneficial for employees but recommended that Ms. Rangel get proposals from all of the local gyms and bring them back to the Board at the next meeting.

6. Ramona Bowl Presentation – cancelled presentation

EXECUTIVE SESSION

At 5:39 p.m. the Board adjourned for Executive Session regarding Personnel issues.  The Board closed the Executive Session and re-opened the Board Meeting at 5:55 p.m.  No Board action.

ADJOURNMENT

On a motion by Mr. Gorman, seconded by Mr. Minor, the Board adjourned the meeting at 5:56 p.m. (UNANIMOUS)

REGULAR MEETING OF THE BOARD OF DIRECTORS OF
VALLEY-WIDE RECREATION AND PARK DISTRICT

APRIL 21, 2008

 AGENDA

                       
5:00 P.M.
District Office
901 W. Esplanade Avenue
San Jacinto, California 92582
________________________________________________________________________

A. CALL TO ORDER

B. PLEDGE OF ALLEGIANCE

C. ROLL CALL

D. AGENDA

_______     _______    _____     _____    _______
MOTION    SECOND   AYES     NOES    ABSTAIN    VOTES

E. PUBLIC COMMENTS

Any person from the public wishing to comment may do so at this time and place. Please limit your comments to three (3) minutes.

F. BOARD COMMENTS

Board members wishing to comment may do so at this time and place.

G. EMPLOYEE PRESENTATIONS

1. Presentation by Joy Mangabat, Sports Center

H. VALLEY-WIDE CLEARING ACCOUNTS CHECK LIST FOR MARCH 2008:
1361 – 1367; 33059 - 33587:
 ______     _______     _____     _____     _______    ______
MOTION   SECOND    AYES     NOES     ABSTAIN   VOTES

I. FINANCIAL STATEMENTS FOR MARCH 2008

J. CONSENT CALENDAR

These items are considered routine in nature and will be approved with one motion.

  1. Minutes of the Regular Meeting of March 17, 2008

  2. LMD Annual Levies - Resolution Nos 758-08 through 775-08

Approve resolutions relating to the annual levy of each Landscape Maintenance District.  Resolutions including: (1) initiating proceedings for the annual levy of assessments and ordering the preparation of the engineer’s reports for fiscal year 2008/2009, (2) preliminary approval of the engineer’s reports regarding the proposed levy and collection of assessments for fiscal year 2008/2009, (3) declaring intention for the annual levy and collection of assessments for fiscal year 2008/2009
                       
(a)        French Valley Park and Landscape Maintenance District, including all zones for fiscal year 2008/2009, Resolution Nos. 758-08, 759-08,
760-08

(b)        Menifee Parks Zone and Wheatfield South Zone of the Valley-Wide Recreation and Park District No. 88-1, for fiscal year 2008/2009, Resolution Nos. 761-08, 762-08, 763-08

(c)        Menifee North Park and Landscape Maintenance District, including all zones, for fiscal year 2008/2009, Resolution Nos. 764-08, 765-08,
766-08

(d)        Menifee South Park and Landscape Maintenance District, including all zones, for fiscal year 2008/2009, Resolution Nos. 767-08, 768-08,
769-08

(e)        Regional Parks Zone and River Crest Zone of the Valley-Wide Recreation and Park District Landscape Maintenance District No.88-1, for fiscal year 2008/2009, Resolution Nos. 770-08, 771-08, 772-08

(f)         Winchester Park and Landscape Maintenance District for fiscal year 2008/2009, Resolution Nos. 773-08, 774-08, 775-08

K.         OLD BUSINESS

  1. DVL Community Park – Phase III

a.   Backstops

b. .Restrooms / Concessions

2. Graffiti Analysis Program

a. Update by G.M.

3. Employee Fitness Club Benefit

a.  Comparison of fitness clubs - information for review

L.  NEW BUSINESS

1. Public Records Request & Fee Schedule

Resolution No. 776-08, Resolution of the Board of Directors of the Valley-Wide Recreation and Park District, establishing the order of procedure for public records requests and a fee schedule for the Valley-Wide Recreation and Park District Clerk of the Board’s Department as set forth in Exhibit A, B, & C

M. ITEMS FOR BOARD INFORMATION AND DISCUSSION

    1. Carlyle Tennis – Thank you
    2. District Parks and Community Centers
      a. Cottonwood
      b. Winchester
      c. Menifee
      d. Valle Vista
      e. Regional
      f. French Valley

3. General Comments

N. STAFF REPORTS

    1. Sports Center
    2. Trips & Excursions
    3. Valle Vista
    4. Menifee
    5. Winchester
    6. French Valley
    7. Hemet & San Jacinto PALs
    8. Facility Usage
    9. Friends of Valley-Wide

O.        NEWSPAPER ARTICLES

 P.        EXECUTIVE SESSION

1. Government Code Section 54956.8 – Real Estate Negotiations - Presbyterian Church
2. Government Code Section 54956.9 – Litigation
    a. Pending Litigation
    b. Significant Exposure to Litigation
    c. Initiation of Litigation
3. Government Code Section 54947 – Personnel
4. Government Code Section 54967.9 – Labor Negotiations

Q.  ADJOURNMENT

PLEASE NOTE:  District agendas are posted at least 72 hours in advance of regular meetings on the window at the District Office, 901 W. Esplanade Avenue, San Jacinto, California.  District agendas are faxed to the Press Enterprise and Valley Chronicle at least 72 hours in advance of regular meetings.

I, Valerie J. Rangel, Clerk of the Board of Valley-Wide Recreation and Park District, do hereby certify that I caused to be posted the foregoing agenda this 17th   day of April 2008 as required by law.   

 

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